Configuring your Email Client
There are instructions for the following clients applications. Click the appropriate client link for instructions on that client.
OutLook Express version 6
From the tools menu, select Accounts...
That will pop up the following window. Click the Add button at the top right.
That will expose the following items. Select Mail... to add a new mail account.
Once you click the Mail... item, you will get the following screen. Put in your real name and click Next>
That will bring up the following screen to input your email address. This should be your entire email address, for example if your email address is dns@wandns.com, then put in dns@wandns.com in the box. Then select Next>
That will bring up the following screen. The default in My incoming mail server will be POP3, so you don't have to change it. Advanced users can also use IMAP. In the box Incoming mail (POP3,IMAP or HTTP) server: put in mail.domain.com where domain.com is YOUR domain. For instance, if your email address is dns@wandns.com, then put in mail.wandns.com. For the box Outgoing mail (SMTP) server: you will also put in mail.domain.com where domain.com if YOUR domain. Now click Next>
That will bring up the following screen. In the box Account name: put in your full email address. For instance if your email address is dns@wandns.com, then put in dns@wandns.com. Optionally put in your password and check the remember password box. Now click Next> and then Finish> on the next page.
That will bring you back to the following page. Before closing there are a few more settings to configure, please select Properties on the right side of the box.
That will bring up the following screen. Fill in the Organization, Reply address: and other information per your specific situation. Then click the Servers tab at the top of the page.
That will bring up the following page. Check the settings on this page and be sure to check the box My server requires authentication at thet bottom of the page under Outgoing Mail Server. If you do not check this box you will not be able to send mail. Then click the Advanced tab at the top of the page.
That will bring up the following screen. In the box next to Outgoing mail (SMTP): please change the setting to 2125. This is required for some ISP's block port 25. Check the boxes at the bottom of the page for Leave a copy of messages on server, Remove from server after XX days(s), and Remove from server when deleted from 'Deleted Items'. This will prevent your mail box from becoming full and rejecting mail. The recommendation for Remove from server after XX days(s) is 10 days.
Now click OK and Close on the next screen and you are ready to use your email.
Oulook 2003
In the Tools menu, select E-mail Accounts...
That will pop up a screen to add a new e-mail account. Once selected click Next>
The next screen will give you the choice of the type of e-mail account. Select POP3 and Click Next>
For advanced users, IMAP is also supported.
The next screen defines the basic account settings. Under User Information put in your real name and your email address, be sure to include your complete email address user@domain.com substituting your actual email address. For example, if your email address was dns@wandns.com, then put in dns@wandns.com..
Under Logon Information put in your user name which is your full email address user@domain.com, substituting your actual email address and domain. For instance if your actual email address is dns@wandns.com, then you would put in dns@wandns.com and optionally your password. To save your password, check the box Remember Password.
Under Server Information you'll need to define your incoming and outgoing mail servers respectively. Both settings are mail.domain.com substituting your actual domain for "domain.com." For instance, if your actual email address is dns@wandns.com then your mail servers would be mail.wandns.com
Before leaving this screen, we are going to define some additional items by clicking the button at the bottom right labeled More Settings....
Once you click the More Settings... button, you will get the following screen.
When the screen first loads, the General tab at the top will be selected. Here you can fill in your Organization and your Reply E-mail. Those options can be set however you want them.
Once finished, click the Outgoing Server tab at the top and the screen will change to look like the following. Here you will want to check the box labeled My outgoing server (SMTP) requires authentication. This is very important, if you do not check this box, you will not be able to send mail. Leave the radio button labeled Use same settings as my incoming mail server checked and leave the rest of the boxes un-checked.
Once finished, click the Advanced tab at the top and the screen will change to look like the following. On this page, change the value in the box next to Outgoing server (SMTP): from 25 to 2125. This is required for some service providers block port 25. Also, check the boxes labeled Leave a copy of the messsage on the server, remove from server after 10 days, and Remove from server when deleted from 'Deleted Items'. These are very important settings that will prevent your mail box from becoming full.
Mozilla Thunderbird
Mozilla Thunderbird is a part of the Mozilla family of open source software. The Thunderbird client is a very good email client. The settings are much the same as the other mail clients listed on these pages. If you have downloaded Thunderbird and are having problems getting it set up correctly, please contact your support person and we'll be glad to assist you.